A fast-growing technology startup operating across the US and Brazil, is looking for a Executive Secretary, to join the team: 

Key Responsibilities

• Manage executive calendars and commitments across different time zones;
• Coordinate meetings, agendas, materials, notes, and action items;
• Triage emails and communications, ensuring proper follow-up and timely responses;
• Coordinate domestic and international travel, including itineraries, visas, expenses, and logistics;
• Support the organization of events, meetings, and corporate gatherings;
• Track key priorities, deadlines, and follow-ups to ensure nothing falls through the cracks;
• Support leadership with high-priority administrative and operational matters;
• Act as a key point of contact between leadership, internal teams, clients, and other stakeholders;
• Leverage digital tools and AI solutions to improve processes and productivity.

What We're Looking For

• 6–10 years of experience as an Executive Assistant, Executive Secretary, or in a similar role;
• Experience in dynamic environments, preferably startups or high-growth companies;
• Fluent English, both written and spoken;
• Excellent organization, prioritization, and follow-through skills;
• Hands-on, proactive, and highly autonomous mindset with strong ownership;
• Excellent communication and interpersonal skills;
• High level of discretion and maturity when handling confidential information;
• Comfortable managing ambiguity, changing priorities, and multiple time zones;
• Strong proficiency with digital tools and genuine interest in AI and technology;
• Availability for occasional after-hours coordination when required.